Program Coordinator

Southwest Ontario Aboriginal HealthAccess Centre (SOAHAC) is a diverse, dynamic, multiservice Indigenous health and wellness agency.  We strive to provide quality, wholistic health services by sharing and promoting traditional and western health practices to enable people to live in a more balanced state of well-being. SOAHAC provides services to Indigenous people including those who live on and off reserve, status, non-status, Inuit, and Metis within the Southwest, Waterloo-Wellington and Erie St Clair regions. SOAHAC has a mandate of ensuring that health services are accessible, of high quality, and are culturally appropriate. It is SOAHAC’s objective to build health care capacity within Indigenous communities.  Currently, we are seeking the services of a Program Coordinator to join our interdisciplinary staff team to work at our Cambridgesite.

Reporting to the Integrated Care Manager (ICM) and in collaboration with the Waterloo and Wellington SOAHAC site, the Program Coordinator will support the Indigenous Healthy ChildDevelopment (IHCD) program by providing administrative and program support. Key responsibilities include managing community relationships, maintaining filingsystems, and coordinating projects. The Program Coordinator will organize andfacilitate community programs and workshops for parents and caregivers ofIndigenous children aged 0-6, ensuring cultural sensitivity andprofessionalism. This role involves fostering strong partnerships, ensuringcompliance with relevant legislation, and assisting with the development anddistribution of promotional materials.

Responsibilities

Program and Administrative Support:

·        Provide direct administrative support to the ICM and the Clinical Services Team

·        Assist in the coordination and completion ofquarterly reports, travel, and expense claims

·        Screen and direct intake applications, calls,and correspondence

·        Prepare professional, confidentialcorrespondence and documents

·        Coordinate logistics for meetings and events,including scheduling, venue selection, catering, and transportation

·        Maintain accurate filing systems (paper andelectronic) and up-to-date program calendars

·        Monitor supply inventories and manage resourcematerials for meetings and events

·        Liaise with external agencies and partners tostrengthen collaborative relationships

·        Compile statistical data for reports andensure documentation is accurate and confidential

·        Support the development and distribution ofpromotional materials, including posters, advertisements, and social mediaupdates

Program Coordination:

·        Organize day-to-day operations for IHCD programs, meetings, and special events

·        Collect feedback and evaluations to monitorprogram success

·        Assist with special projects, communityengagement, and outreach to promote the program

·        Maintain schedules for IHCD team members andfacilitate orientation for new staff

·        Track and manage program resources, includingsupplies and materials

·        Build and maintain relationships withcommunity partners and stakeholders

Reporting and Compliance:

·        Prepare and submit monthly, quarterly, andannual reports as required

·        Maintain an organized system for clientrecords, funding reports, and related documentation

·        Ensure adherence to confidentiality policiesand safeguard agency documents and data

·        Ensure compliance with relevant legislationand agency procedures

Requirements

• Post-secondary     education in office administration, business management, or a related     field; or

Post-secondaryeducation in Early Childhood Education (RECE), Social Service Work (SSW), orRegistered Practical Nursing (RPN)

·        Proven experience in acoordinator or administrative support role

·        Experience within thenot-for-profit sector

·        Strong understandingof program, event, and workshop coordination

·        Experience working with First Nations, Inuit,and Métis (FNIM) communities

·        Valid government issued driver’s license and proof of current automobileinsurance, as well as access to a reliable vehicle. A clean driver’s abstractmay be required

·        Obtain/maintain a current and satisfactory police check as a conditionof employment

·        Up-to-date immunizations and records

This job may require additional responsibilitiesand duties as assigned by Southwest Ontario Aboriginal Health Access Centre.

SOAHAC valuesdiversity and is an equal opportunity employer; however, hiringpreference will be given to qualified Indigenous applicants.  SOAHAC is committed to providing employment accommodation in accordancewith the Ontario Human Rights Code and the Accessibility for Ontarians withDisabilities Act. If you require accommodation to apply or if selected to participate in anassessment process, please advise Human Resources.

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